At Cordious, we are committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services.
Please read this policy carefully. If you do not agree with its terms, please discontinue use of our site and services.
1. Information We Collect
We may collect the following types of information when you interact with Cordious:
Personal Information You Provide
- Contact details — name, email address, phone number, when you fill in a contact or application form
- Application data — CV, portfolio links, cover letter content, and any other information submitted when applying for a role
- Communications — messages, enquiries, or feedback you send to us directly
Information Collected Automatically
- Usage data — pages visited, time spent on pages, links clicked, referral URLs
- Device data — browser type, operating system, IP address, device identifiers
- Cookies and tracking technologies — as described in Section 6 below
2. How We Use Your Information
We use the information we collect to:
- Respond to enquiries and provide the services you request
- Process and evaluate job applications
- Send service-related communications, updates, and marketing materials (where you have opted in)
- Improve, personalise, and analyse our website and services
- Comply with legal obligations and enforce our policies
- Prevent fraud and protect the security of our systems
3. Legal Basis for Processing
Where applicable under data protection law (including the UK GDPR), we process your personal data on the following lawful bases:
- Consent — where you have given clear consent (e.g. subscribing to marketing communications)
- Contract — where processing is necessary to perform a contract with you or take pre-contractual steps
- Legitimate interests — where we have a legitimate business interest that does not override your rights (e.g. improving our services, fraud prevention)
- Legal obligation — where we are required to process data to comply with law
4. Sharing Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your data with:
- Service providers — trusted third-party vendors who assist in operating our website and delivering our services (e.g. email delivery via Resend, hosting providers, analytics tools). These parties are contractually bound to keep your information confidential and use it only as directed by us.
- Legal authorities — where required by law, court order, or to protect the rights and safety of Cordious or others
- Business transfers — in the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction
5. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. Job application data is typically retained for up to 12 months following the conclusion of a recruitment process, unless you consent to longer retention.
You may request deletion of your data at any time by contacting us at hello@cordious.com.
6. Cookies
Our website uses cookies and similar tracking technologies to enhance your browsing experience and gather analytics data. We use:
- Essential cookies — necessary for the website to function correctly
- Analytics cookies — to understand how visitors use our site (e.g. pages visited, session duration)
You can control cookie preferences through your browser settings. Note that disabling certain cookies may affect the functionality of our site.
7. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- Access — request a copy of the personal data we hold about you
- Rectification — request correction of inaccurate or incomplete data
- Erasure— request deletion of your personal data (“right to be forgotten”)
- Restriction — request that we restrict processing of your data in certain circumstances
- Portability — request your data in a structured, machine-readable format
- Objection — object to processing based on legitimate interests or for direct marketing
- Withdraw consent — where processing is based on consent, you may withdraw it at any time
To exercise any of these rights, please contact us at hello@cordious.com. We will respond within 30 days.
8. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.
10. Children's Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such information, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The “Last updated” date at the top of this page will reflect the most recent revision. We encourage you to review this policy periodically.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
- Email: hello@cordious.com
- Company: Cordious